Wedding Reception Rentals Guideline and Checklist

When you ebook your reception web site, be confident that you comprehend what is actually integrated in the rental payment. Each individual location is distinct, so you have to clarify with the web site manager which goods the location gives and which wedding rentals you have to present. (this list of thoughts to question your wedding reception web site will assistance you decide what is actually integrated) As generally, make confident that every thing you have agreed on is place in composing. Relying on the location – and the type of reception you’re arranging – you may well need to have to supply some, if not all the goods detailed beneath.

Marriage ceremony Rentals Checklist


Here is a breakdown of the styles of tables you may well need to have:

Guest Tables –

36-inch rounds seat 4-6 guests.

forty eight-inch rounds seat 6-eight guests

sixty-inch rounds seats eight-10 guests.

6 ft rectangle seats about eight guests

Cake Table(s) –

Ideal dimension depends on dimension of cake, regardless of whether you are going to also have a groom’s cake, and regardless of whether you are going to screen both cakes on the identical or individual tables. forty eight-inch spherical normally is effective perfectly

Head Table –

Seats bridal occasion. Generally is composed of rectangular tables placed conclusion-to-conclusion.

Sweetheart Table – in position of head table, compact table that seats the bride and groom while the relaxation of the wedding occasion sits at guest tables.

Buffet Tables –

If you have made a decision on a buffet dinner, you are going to need to have to arrange numerous meals stations, these as meet carving, etcetera. (Buffet tables may well be presented by the catering enterprise.)

Present Table –

Measurement depends on the variety of guests you are expecting.

Guest E book Table –

A compact table for your reception guest ebook.


For a seated dinner or buffet, you will need to have to present seating for all reception guests. For a buffet style cocktail reception you may well capable to get absent with more than enough chairs for half or more of the full variety of guests. You may well need to have to hire or purchase chair addresses independently. High chairs for youngsters must be obtainable from rental firms.

Linens and Chair addresses

Linens and Chair addresses may well be integrated with the rented tables and chairs, or you may well need to have to resource them elsewhere.


For a official sit-down reception, tables are normally established with complete position options. At a buffet reception the place guests serve on their own, plates and silverware may well be found at the buffet table.


A substantial tent or canopy may well be expected for receptions held outdoors to secure you and your guests from the sun or rain.

Choices: Tents and canopies occur in distinct dimensions and colours. A scaled-down tent (twenty-by-twenty toes) will accommodate about forty guests at a sit-down dinner. A twenty-by-forty about two hundred, and a sixty-by-one hundred about five hundred or more. Relying on the shape of your reception region, you may well need to have to hire numerous scaled-down canopies rather than a person substantial a person. Call numerous occasion rental suppliers to explore the solutions.

Consider shots of the web site for references for your tent rental enterprise. Whilst they must study the facility on their own ahead of they established up the tent, the shots are a great reference for them when you 1st established up an appointment.

Heaters/Air Conditioners

You may well need to have to hire heaters if your reception will be held outdoors and if the temperature may well drop beneath sixty-5 levels. There are electrical and fuel heaters, both of which occur in distinct dimensions. Fuel heaters are more well known since they do not have unpleasant and unsafe electrical cords. In warmer climates, portable AC models may well be rented for outdoor events.

Dance Flooring

The dimension of your dance ground will depend on how several guests you anticipate. They can range from twelve by twelve toes up to twenty by thirty toes or much larger. Get some graph paper and make a ground plan, and provide this to you when you pay a visit to your rental enterprise.

Take a look at this complete wedding rentals guidebook for a printable checklist you can file and preserve with you to take care of your rentals.